Completing the
ANV Insurance Forms
These
forms are to be completed and processed by a designated representative
from each unit. Individual members should NOT send in these forms! RTF
forms can be completed on your computer. PDF forms are
available on our website, but must completed by hand, unless you have
special software. If you need a copy of the file, you can
download
it by clicking the link above. Note that all insurance requests must be
sent on the proper form, requests on plain paper will be returned. Note
also that all requests must now be sent through the Battalion.
Instructions
1. Open the form and type the information requested into the BLANK
fields. You MUST use these forms, and the information MUST be
typed or printed clearly. The ANV will not try to decipher handwritten
scribbles.
Please use your members full names, not nicknames. If a claim
must be processed, use of a nickname may cause the claim to be denied.
If the form absolutely must be handwritten, do so as
carefully
and legibly as possible. If a members name cannot be read
easily,
that member will not be insured. Note that typed or printed, the
proper form must be used, or the request for insurance will be denied.
2. If you have more people being insured than the form allows, please
complete as many copies of the second page as required. When submitting
payment, send one
check for the total on all forms. Do not send in forms for each person
to be insured, just one for the company.
3. Make checks payable to 1st Division, Army of Northern Virginia only!
Checks made out to
individuals will be returned, delaying the insurance!
4. Send the following to the designated Regimental Insurance Contact,
Ordnance Lt. Mike Flye :
· The completed return form(s) (Send the hard copy, but also please
send a computer file of
the form to Lt. Flye via email, as well as mailing. This
will make book keeping much easier.)
· Your check. (If you want to send a scan to Sgt. Flye, please do
so, it may help solve problems that may arise.)
· A printed copy of your schedule. (Again, send a hard copy, but also
send a computer file to Lt. Flye via email.)
5. If it is after the deadline of January 31, send the appropriate
check, form and schedule to the insurance contact as soon as
possible. DO NOT MAIL
THEM DIRECTLY TO THE ANV, this is no longer allowed. Current members
who
are not insured by April 1 will not be allowed to take the field.
Note that we must have enought time to get these forms to the
ANV, and for the ANV to process them
by April 1st.
6. If you are adding new names to a roster that you have
sent in, and the deadline has passed, please fill out a new copy of the
form, and send the form and check to Lt. Flye. Be sure to
indicate in the Roster Type field of the form that
these are addtions! To add new events to your list, you may email the
information on the event to be added. You can add new
names and events at any time, but the form must still be submitted
through the Regiment, not the ANV.
7. Lt. Flye will send a one copy of the form(s) and the
check
to the ANV in a separate envelope for each unit.
Completing the Return Form
Open the rtf form in your favorite word processing program.
Please use the rtf form, so a computer copy can be sent to Lt.
Flye.
Fill in the blank fields following the instructions for each section
that follow.
If saving as a computer file, include unit name and "insurance" in the
file name.
The Top Part
1. Battalion: Circle 6th. (On the forms available from this web
site, 6th Regiment has been highlighted and circled for you. If using
forms from the ANV web site, you must do that yourself. )
2. UNIT: Enter your unit designation, company and regiment.
3. Submitter's Name: Contact information for the person submitting the
form for the unit.
4. Unit Commander's Name, etc.: Contact information for the unit
commander
After the explanation of the insurance, enter the amount of the check
being enclosed. Then fill in the members' information.
Name: Last and First name of the member to be insured. Note
this
must be the person's legal name, not a nickname. If nicknames
are
used, claim requests may be denied.
Military/Civilian: State which impression the member does.
Adult/Minor: State the age of any member under 18. For those over
18, no one needs to know. Amount Paid: In most cases, this should be
$10. For those under 12, it coud be $5. If a unit is
presenting a Certificate of Liability from an outside carrier, it would
be $2.